The benefits of the electronic driver vehicle inspection report (eDVIR)

2020/08/21

The transition to a digital solution for heavy-duty vehicle inspection reports is an increasingly popular project for carriers because of its simplification of the process and the lightness of the administrative burden it presents. Here are the four main benefits of a digital DVIR solution:

Real-time information

By opting for a digital DVIR solution, the carrier has quick access to all the information regarding the status of its vehicles in real-time. When the inspection report is carried out via hand-filled paper reports by drivers, any administrator, dispatcher, manager or other member of the management team must wait for each paper report to be delivered by the driver, which is usually done with considerable delay. Thus, the latter can only testify to the condition of the fleet several hours, if not days, after the latest use of the vehicles. By using a digital solution, this information is not only accessible rght when it's recorded, but it can also be automatically transferred to other systems and used to trigger alerts if needed.

Reduced administrative burden

A carrier that uses paper reports is generally required to assign a full-time resource to manage this administrative burden. Collecting, sorting and classifying inspection reports and vehicle defects are extremely long and arduous processes. By digitizing the completion of vehicle inspection reports, this management is done automatically and the risk of errors is significantly reduced. In addition, the centralization of the data also ensures a streamlined audit process and a clear and reliable presentation of information.

Optimizing maintenance follow-ups

A digital DVIR system provides carriers with the ability to integrate the data provided with their maintenance system. By automating this data transfer, the carrier will be able to ensure the safety of its vehicles and drivers and ensure that only vehicles in driving condition are operated. In addition, this also reduces the risk of fines that may be received in the case of defective vehicles in operation.

Simplified collection and complete data

The electronic DVIR standardizes the vehicle inspection process, the data collected and the nomenclatures or vocabulary used across the company's various departments. This not only simplifies the inspection process for the driver, but also ensures that no information has been forgotten or misinterpreted during collection and transfer. In addition, by allowing the driver to attach images of defects, the electronic DVIR allows the maintenance team to better understand the condition of each vehicle and to repair its defects.